Executive Assistant to CEO

ABOUT THE COMPANY Joelle Paban & Associates is a niche recruiting firm specializing in Executive and Administrative Professionals. Founded by Joelle Paban, a former Executive Assistant featured in Tampa Bay Business & Wealth Magazine, the firm is dedicated to meeting talent acquisition needs with a focus on quality placements. With an extensive network of highly qualified candidates and a deep understanding of the industry, Joelle Paban & Associates aims to connect the right talent with the right organizations. ABOUT THE ROLE The Executive Assistant to the CEO plays a vital role in supporting the CEO at a prominent organization in Orlando. This fully onsite position requires a proactive individual capable of managing the CEO's calendar, coordinating logistics for meetings, and ensuring effective communication across departments. You will work closely with the CEO and the VP of Community Affairs, contributing to the overall success of the organization. WHAT YOU'LL DO • Manage the CEO's calendar, schedule meetings, and prioritize requests • Coordinate logistics for meetings, including preparing materials and taking notes • Act as a liaison between the CEO and other departments, fostering strong relationships • Support the CEO with travel arrangements, local logistics, and daily operational needs • Assist in preparing for important meetings and presentations • Help maintain organizational tools and technology systems, including CRM and meeting platforms • Ensure timely communication and follow-up on action items from meetings WHAT WE'RE LOOKING FOR • Minimum of 3 years of experience as an Executive Assistant or in a similar role • Strong organizational skills and attention to detail • Excellent written and verbal communication abilities • Proficiency in Microsoft Office Suite, Zoom, and CRM software • Ability to manage multiple priorities and work effectively under pressure NICE TO HAVE • Experience in the nonprofit sector or corporate environment • Familiarity with board governance and meeting protocols • Knowledge of Diligent/Board Effect or similar meeting management software WHAT WE OFFER We offer a competitive salary range of $65,000 to $80,000, commensurate with experience, along with a supportive and collaborative work environment. Join us in making a meaningful impact in the community. We value dedication and a commitment to excellence. Joelle Paban & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.